Project Coordinator, Logistics Specialist

August 31, 2026

Job Description:

Maintain project calendars, contact lists, distribution lists, meeting invitations, action logs, deliverable trackers, and controlled repositories
Prepare agenda packages, attendance records, briefing materials, notes, decisions, next steps, and meeting summaries within the required five-calendar-day timeframe
Collect and organize monthly and annual status-report inputs, TTA activity records, product status, pilot-site updates, risks, planned work, and supporting attachments
Support preparation, formatting, quality review, accessibility routing, version control, approval tracking, and submission packaging for all deliverables
Coordinate travel-request documentation, consultant approval packages, pilot-site records, event materials, purchase or vendor documentation, and reimbursement support
Maintain records of COR comments, revisions, dispositions, final approvals, and delivery dates; verify prior comments are addressed before resubmission
Support TTA intake, assignment, scheduling, closeout, satisfaction data, and resource distribution in coordination with the Project Monitor and Project Leader
Protect sensitive records and follow approved naming, storage, access, retention, and disposition procedures

Requirements:

At least four years of administrative, project coordination, PMO, contract support, or technical-assistance operations experience
Strong proficiency with Microsoft 365 or comparable productivity, collaboration, document-management, and virtual-meeting tools
Demonstrated accuracy in scheduling, note taking, document formatting, records management, deadline tracking, and multi-step approval workflows
Ability to handle multiple priorities, confidential information, detailed instructions, and compressed federal deadlines with minimal supervision
Clear written communication and working knowledge of accessible-document and plain-language requirements
Associate's degree or equivalent professional experience required
Bachelor's degree preferred
Four or more years of relevant project-support experience preferred
Preferred: experience supporting an HHS, ACF, OFA, human-services, research, or TTA contract
Preferred: experience with federal travel, consultant approvals, monthly status reports, meeting summaries, or deliverable submissions

Benefits:

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