Victory Staffing is a Direct Placement staffing agency. We strive to exceed your expectations by breaking barriers and changing the game. We help fill jobs from manufacturing to executives. Our Account Managers and Recruiters are skilled with years of experience working in various industries. Put our experience to work for you!

We are looking for a skilled Executive/Personal Assistant who is capable of managing the account and client relationship. You will be responsible for running remote back office support seamlessly and efficiently to ensure client satisfaction. To succeed in this role, you must be self-motivated, self-disciplined, and demonstrate a level of expertise that qualifies you to be a trusted advisor to our clients.

In addition to having the opportunity to work with our clients, you will be connected to the rest of our Victory Staffing Team. This community is made up of kind, talented, and driven contractors that truly want to see one another succeed. You will be included in regular calls with clients and other contractors, and have the opportunity to reflect our company mission, vision, and values.

Please look closely at the requirements and qualifications listed below as these are what will lead to success in this role. We sincerely appreciate your interest in joining our team!


EXPECTATIONS

Represent Victory Staffing Virtual Assistants in a Positive & Professional Manner

Demonstrate an exceptional work ethic and a positive attitude in all interactions
Ensure all communication reflects the company's values and level of professionalism
Embrace Victory Staffing values, standards, and contribute to a thriving company culture

Take Ownership of Client Satisfaction

Lead and manage client accounts and interactions

Understand and anticipate client needs while also communicating progress and updates

Address challenges and problem solve without compromising quality of service
Demonstrate a commitment to excellence in high-quality work and attention to detail
Awareness of and adherence to engagement hours, and opportunities or needs to adjust hours for service.

Operational Responsibilities:

Provide high-quality administrative support to clients, and occasionally collaborate with fellow Victory Staffing team members as an opportunity for growth and to increase level of service
Effectively manage tasks, projects, and deadlines to always meet client expectations
Maintain open communication with the client, external stakeholders, and the Victory Staffing team
Provide the utmost care with keeping sensitive and confidential information private and secure at all times


RESPONSIBILITIES

Manage email by prioritizing and filtering messages, and ensuring timely responses
Manage complex schedules that require proactive calendar coordination and reminders
Handle and anticipate complex issues and resolve in a timely and professional manner
Able to plan and coordinate details for meetings, conferences, or events
Prepare presentations and materials, and conduct project research when necessary
Maintain updated CRMs, analyze trends, and identify helpful insights for decision making
Effectively collaborate with others to accomplish tasks and complete projects
Strong communication skills and the ability to draft or edit all forms of correspondence
Establish trust and use discretion when handling sensitive and confidential information
Be familiar with scheduling, project management, and CRM tools and software
Handle other administrative support tasks as requested


GENERAL QUALIFICATIONS

Must reside and be authorized to work in the United States
At least 2 years of the demonstrated experience outlined above
At least 2 years of experience working full-time in a virtual role
Available at least 20 hours per week to support high-touch, deliverable-focused clients.


TECHNICAL QUALIFICATIONS

Knowledge of various scheduling, project management, and CRM technologies to manage and make helpful recommendations to clients.
Experience and confidence in coordinating large-scale webinars including scheduling, facilitating, overseeing breakout rooms, and troubleshooting technical issues.
Experience making travel arrangements and handling last minute changes.
Experience with high-volume email inboxes and calendar management.
Experience and comfortability with a range of technology such as Google Suite, Microsoft Office, Calendly, Slack, and Project Management Tools.