Personal Assistant
We are seeking a highly organized and detail-oriented Personal Assistant to support a HealthCare Executive. The ideal candidate will have strong administrative skills, excellent proficiency in Excel, and the ability to handle confidential information with integrity. This role requires a proactive individual who can manage multiple tasks efficiently and contribute to the smooth operation of the executive’s daily activities.
Key Responsibilities:
Administrative Support:
- Manage the executive’s calendar, including scheduling appointments, meetings, and interviews.
- Prepare and edit correspondence, reports, and presentations.
- Handle phone calls, emails, and other communications on behalf of the executive.
- Maintain organized filing systems, both electronic and physical.
- Financial Management:
- Bookkeeping tasks and knowledge of QuickBooks, including expense tracking, invoicing, and budget management.
- Prepare financial reports and summaries as required.
- Assist with financial planning and analysis.
- Knowledge of payroll processes
Data Management:
- Use Excel to create and manage spreadsheets, perform data analysis, and generate reports.
- Ensure data accuracy and integrity in all reports and documents.
- Project Coordination:
- Assist in the planning and execution of projects, ensuring deadlines are met.
- Coordinate with internal and external stakeholders to facilitate project activities.
- Track project progress and provide regular updates to the executive.
- Event Planning:
- Organize and coordinate meetings, conferences, and special events.
- Handle logistics, such as venue booking, catering, and attendee management.
- General Office Duties:
- Perform general office duties, such as ordering supplies, managing mail, and maintaining office equipment.
- Provide support to other team members as needed.
Qualifications:
- Education:
- High school diploma or equivalent required
- Experience:
- Minimum of 1-2 years of experience as a personal assistant or in a similar administrative role.
- Experience in the healthcare industry is a plus.
- Technical Skills:
- Proficiency in Excel is mandatory.
- Strong computer skills, including familiarity with Microsoft Office Suite (Word, PowerPoint, Outlook).
- Knowledge of office management systems and procedures.
- Soft Skills:
- Excellent organizational and time-management skills.
- Strong verbal and written communication abilities.
- High level of discretion and confidentiality.
- Ability to work independently and as part of a team.
- Proactive and able to anticipate the needs of the executive.
Pay: $22.00 per hour
Work Location: In person
