Bookkeeper / Accounting Virtual Assistant

September 17, 2026

About the Company We are a growing e-commerce business specializing in hangers and retail display solutions. We are seeking a detail-oriented and reliable Bookkeeper / Accounting Virtual Assistant to support the day-to-day financial operations of our business. The ideal candidate will have strong QuickBooks experience, excellent attention to detail, and the ability to maintain accurate financial records while independently managing ongoing accounting and bookkeeping functions. Key Responsibilities Bookkeeping & Accounting - System Management: Manage and maintain accurate financial records within QuickBooks. - Transaction Recording: Record daily financial transactions accurately and in a timely manner. - Reconciliations: Reconcile bank and credit card accounts regularly. - Ledger Management: Process and track accounts payable (AP) and accounts receivable (AR). - Invoicing: Generate, send, and monitor invoices, tracking outstanding balances and following up on payments. - Reporting: Prepare financial reports and summaries for management review; assist with month-end and year-end close processes. - E-commerce & Inventory: Assist with financial tracking related to inventory and product-based operations; support the reconciliation of e-commerce sales and payment transactions. - Discrepancy Resolution: Actively identify, investigate, and resolve financial discrepancies or unusual transactions. - Documentation: Maintain highly organized digital financial records and compliance documentation. Administrative Support - Maintain accurate spreadsheets and financial tracking tools. - Assist with data entry and financial record management. - Support ad hoc accounting and administrative projects as required. Role Requirements - Experience: 3+ years of hands-on bookkeeping experience (owning the books, not just data entry). - Software: Strong, proven proficiency in QuickBooks (required) and strong Excel/Google Sheets skills. - Core Skills: Comprehensive experience managing day-to-day accounting functions, including bank/credit card reconciliations, AP/AR, and payment tracking. - Attention to Detail: Exceptional precision and accuracy when working with numbers. - Autonomy: Strong organizational and time management skills with the ability to work independently with minimal supervision. - Communication: Clear, professional written and verbal communication skills. Nice to Have - Experience supporting an e-commerce business (specifically working with Shopify financial reporting). - Experience reconciling digital payment processors (Shopify Payments, PayPal, Stripe). - Familiarity with inventory-based financial reporting and COGS. - Experience working remotely with U.S.-based companies. Success in This Role The ideal candidate is highly organized, dependable, and deeply comfortable working with numbers. They take pride in maintaining immaculate books, spotting discrepancies early, and helping the business stay financially streamlined and efficient. Please Note: This role is best suited for an experienced professional who has owned full bookkeeping responsibilities in past roles, rather than someone who has solely supported accounting teams through administrative data entry.

Back to blog

Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

Many people want to work remotely because of the flexibility it allows. You can work anywhere and at any time of the day...

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...