Office Administrator – Virtual
Job Description:
- Manage emails and communications
- Bookkeeping and accounting
- HR Administrative duties
- Proposal creation, contracts management
- Manage subscriptions and other online requisites
- Office equipment maintenance
- Bills payments
- Organize the cloud-based office layout and order stationery and equipment
- Training and onboarding of new staff
- Ensure that all items are invoiced and paid on time
- Manage contract and price negotiations with office vendors, service providers and office lease
- Address employee queries regarding office management issues (e.g. stationery, Hardware, software and travel arrangements)
- Coordinate with facility management vendors, including cleaning, catering and security services
- Plan in-house or off-site activities, like parties, celebrations and conferences
Requirements:
- Proven experience as an Office manager, Front office manager or Administrative assistant
- Proficiency in MS Office (MS Excel and MS Outlook, in particular)
- Hands-on experience with online and cloud-based office environments
- Familiarity with email scheduling tools, like Email Scheduler.
- Attention to detail and problem-solving skills.
- Excellent English in written and verbal communication skills
- Strong organizational and planning skills in a fast-paced environment
- BA, BBA or BSc or related professional qualification in Office Administration, Business Administration. Accounting or HR
Benefits:
- Employee welfare
