Part-Time Flight Coordinator/Dispatch

September 17, 2026

About the position

The Part-Time Flight Coordinator/Dispatch Support role will assist Aery Aviation’s flight operations and charter coordination team during high-volume operational periods. This position supports day-to-day dispatch activities, flight following, reporting, and administrative operational tasks while helping maintain operational efficiency and exceptional customer service. The ideal candidate is detail-oriented, organized, proactive, and is capable of thriving in a fast-paced aviation environment. This is a part-time position averaging approximately 20 hours per week, with scheduling flexibility based on operational needs.

Responsibilities

Assist the dispatch and charter coordination team with inbound customer and passenger communications during peak operational periods.
Provide professional and timely communication to clients, crews, and vendors while maintaining Aery Aviation’s commitment to exceptional service.
Support dispatchers with follow-up communications, trip confirmations, document organization, and operational coordination tasks.
Assist with active flight monitoring, status tracking, and operational updates to ensure smooth trip execution.
Help coordinate flight logistics including fuel requests, hotel accommodations, catering, permits, and ground handling arrangements as directed by the operations team.
Assist with operational reporting, trip reconciliation, record keeping, and administrative backlog tasks to help maintain organized and compliant operations.
Support dispatch operations in accordance with FAR 135 regulations and Aery Aviation SOPs under the direction of the OCC leadership team.
Provide additional dispatch support coverage during busy operational periods, schedule disruptions, weather events, and increased trip activity.
Assist with updating and maintaining operational systems including FOS/NT, scheduling platforms, and internal reporting tools.
Support the primary dispatch team with general operational tasks, coordination efforts, and office support responsibilities as needed.
Coordinate with vendors for trip support services including fuel, hotels, catering, transportation, and ground handling.
Help organize vendor invoices, receipts, and operational records for management review and processing.
Maintain a positive and professional attitude while supporting internal departments, flight crews, and external partners.
Contribute to a collaborative operations environment focused on efficiency, safety, and customer satisfaction.

Requirements

Previous dispatch, EMS, aviation, or operations experience preferred.
Strong organizational and communication skills.
Ability to multi-task in a fast-paced operational environment.
Flexible availability to assist during peak operational periods, including occasional evenings, weekends, or holidays as needed.
Reliable transportation.
Ability to work from the corporate flight operations office and remotely when operationally necessary.

Nice-to-haves

Experience with FOS/NT or relevant scheduling and dispatching software preferred.
Aviation dispatch license or pilot’s license preferred but not required.
Knowledge of FARs related to Part 91 or Part 135 operations preferred.

Benefits

Competitive compensation and benefits package.

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