Receptionist / Office Assistant
Job Summary: PPI Quality & Engineering is seeking a Receptionist / Office Assistant dedicated to handling employee and guest facing duties as well as providing administrative support in a dynamic environment. The ideal candidate has excellent communication and multitasking skills, a positive attitude, and a strong work ethic. About the role:
Employment Type: Full-Time Employee
Schedule: Monday–Friday, In Office | 8:00 AM – 4:30 PM or 7:30 AM – 4:00 PM
Hourly Rate: $18-$20 per hour
Roles & Responsibilities
- Greet and welcome guests as soon as they arrive at the office
- Screen and forward incoming phone calls
- Ensure reception and conference room areas are safe, tidy, and presentable
- Provide basic and accurate information in-person and via phone/email
- Receive, sort and distribute daily mail/deliveries
- Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
- Restock and maintain organized kitchen/break area
- Order office supplies and keep inventory in stock
- Create and maintain office documents for general use (directory, floor plan, check log, etc.)
- Organize, setup, and tear down luncheons for meetings and small events when needed
- Manage shipping and basic logistics (FedEx, USPS, Courier, etc.)
- Perform expense reporting for executive leadership team on a monthly basis
- Perform document verification processes for submittal
- Reconcile credit card statements and receipts, investigating and resolving charge discrepancies.
- Other administrative duties including but not limited to, data entry, filing, photocopying, and faxing
- Any additional support duties as assigned by the Office Manager
Required Education / Experience
- High School Diploma
- Proven work experience as a Receptionist, Front Office Representative, or a similar role
- Proficiency in MS Excel spreadsheet and Adobe Acrobat
- Experience reviewing invoices for accuracy, completeness, and proper documentation
- Experience preparing and processing monthly expense reports
- Experience reviewing and verifying documents for accuracy and completeness before submission.
- Experience reconciling corporate credit card statements
- Hands-on experience with office equipment (e.g. fax machines and printers)
- Professional attitude and appearance with strong interpersonal skills
- Strong written and verbal communication skills
- Excellent organizational and time-management skills
- Proven experience taking initiative in a dynamic and challenging work environment
- Demonstrated ability to maintain integrity and confidentiality
Desired Qualifications
- Accuracy and attention to detail
- Experience with Deltek Vision and Expensify a plus
- Exposure to accounts payable processing
- Currency conversion knowledge
- Experience with vendor sourcing
- Strong multitasking skills with the ability to prioritize tasks without compromising results
- A customer service orientation with the ability to be resourceful when issues arise
At PPI Quality & Engineering, you’ll join a dynamic, growing organization with a strong, collaborative culture. We offer comprehensive benefits—including medical, dental, vision, HSA/FSA accounts, supplemental insurance, 401k, and paid time off—alongside opportunities to develop your career, influence company culture, and take on leadership responsibilities in a fast-paced, innovative environment.
