Facility Services Coordinator

November 3, 2026

Position Summary:

This position is primarily responsible for supporting programs and processes under the Corporate and Enterprise Facility Services department. The associate will provide support and direction for customer/associate service and maintenance requests, accounts payable, and various other project-related activities and support for Capital projects. The Enterprise Facility Services department is responsible for the management of over 1,200 PTL & PL locations across the US and Canada and over $ 10 million in maintenance and non-capital project spending annually. This position will also assist with smaller capital expense projects as part of the Enterprise Facility Maintenance Programs.

Major Responsibilities:

Provide primary support to the Enterprise Facilities Service Department through the Centralized Facility Maintenance Request System
Triage service requests and prioritize by urgency
Evaluate and assign national and non-national vendors
Gather, evaluate, and award proposals for services
Schedule and coordinate service activities for all locations
Maintain preventative maintenance (PM) schedules for all locations
Process all incoming invoices for payment in Chrome River and Tririga.
Maintain and Grow Enterprise Facility Service Programs by analyzing and evaluating locations that are not currently on a corporate-supported enterprise program
Provide quotes/pricing to District leadership
Onboard locations through the corporate process to maintain and increase facility and asset uptime and performance
Produce weekly and quarterly reporting for Facility Maintenance on a routine basis. Reports include:

o Incoming/Outgoing work orders reporting.

o Escalation of issues for services by category/vendor.

o Various monthly and weekly transaction reporting.

Monthly presentation from update reports compiled by each department.
Support Capital Planning projects in conjunction with supervisor(lighting, LEED, etc)
Interact with external vendor accounts receivables departments to ensure clear communication and resolution of outstanding payments.
Other projects and tasks as assigned.

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